Data Protection and Privacy Policy

Who we are

Rosneath Castle Caravan Park Limited
Trading Address and registered office: Rosneath Castle Caravan Park, Rosneath, Near Helensburgh, Dunbartonshire, G84 0QS

Any reference to “we”, “us” or “our” in this policy shall mean Rosneath Castle Caravan Park Limited and our associated trading names. Throughout this policy “you” means the customer.

Under the General Data Protection Regulation 2018, we constitute the ‘data controller and processor’ in relation to the personal information that we collect about you. As data controller we have certain legal responsibilities surrounding how we collect, use and share your personal information. We must inform you about this, and it is important for you to be aware of the rights afforded to you.

Information we collect

We collect information about you in which you provide to us through our website, by completing forms (online and hard copy) and through general communications with us, whether by written or oral communication. The types of personal information we collect from you include:

  1. Information you provide to us – personal information that you provide to us including your contact details (i.e. your name, email address, phone number and postal address) and your bank account details.
  2. Your correspondence – if you contact us, we may keep a record of that correspondence;
  3. Sales and services information – details of transactions that you make with us and details of the services we provide to you;
  4. Payment history – details of invoices we have raised against you and the dates and amounts of payments against those invoices;
  5. Customer complaints – details of any complaints made by or against you and the action we take in relation to those complaints;
  6. Credit and Anti-Fraud information – information relating to your creditworthiness, or any criminal or fraudulent activities provided to us either by you or third parties, including information which establishes your identity, such as: driving licences, passports and utility bills; information about transactions, credit ratings from credit reference agencies; fraud, offences, suspicious transactions, Politically Exposed Person and sanctions lists, where your details are included.
  7. Exclusively Owners – if you purchase a holiday home at our park we will also collect such things as proof of residential addresses, dates of birth and other associated information about those who may be utilising your holiday home in order to provide you with membership of the facilities on park.
  8. CCTV – CCTV footage in which you feature when you visit our premises and park. We use CCTV cameras at some locations on our park for crime prevention and safety reasons.

We may collect information about your computing including, where available, your IP address, operating system and browser type. We may use your information to: manage your account, carry out customer-care activities and we may also record and/or monitor calls for quality checks and staff training. Information may be used to monitor the quality and security of the website and test and maintain our IT systems; we may analyse your use of the services for marketing purposes, including, but not limited to, the page of our site you look at and the services you purchase as well as your browsing history and use of our websites. We will at all time retain responsibility for your personal information and how it is used and safeguarded and will not pass responsibility for this to any other organisation.

How we will use your personal information

We may use your personal information to provide our services more effectively to you. For example: to administer our services, including handling your requests, communicating with you (including any offer and promotions); keeping our records about you up-to-date, and carrying out our obligations arising from any contracts entered into between you and us, to make payments to you and receive payments from you (where applicable).

We will use your information to help identify, develop or improve products generally and that may be of interest to you. The information will be used to enable us to monitor and analyse our business and carry out market research. This information may be provided to independent external bodies such as governmental departments and agencies to carry out research.

Your data may also be used for other purposes for which you give your permission or where we are permitted to do so by law or it is in the public interest to disclose the information or is otherwise permitted under the terms of the General Data Protection Regulation.


We may use your information to market to you, which is subject to our having obtained specific consent from you under Article 4 of the General Data Protection Regulation.
Marketing may consist of updates and offers about our products and services, as well as products or services provided by selected third party companies we believe will be of interest to you (see next section – Transfer of Personal Information).

We will ask for your consent at the time we collect your data to conduct marketing. Marketing services will be communicated at your option via email, SMS, letter and/or telephone, and will be based on the preferences you select, for example, information relating to self-catering holidays, touring and camping holidays, pet friendly holidays, holiday home ownership and any special offers at our parks.

Your Right to Withdraw Consent for Marketing

You have the right to withdraw your consent at any time. If at any time you do not want us to contact you for marketing purposes, you can let us know by contacting us using details in the ‘Contact us’ section (Section 9) of this privacy notice in writing, email or telephone. We will action your request as soon as possible and in any event within 1 working day.
We will provide an option to unsubscribe or opt-out of further communication on any electronic marketing communication sent to you, or you may opt out by contacting us using our contact details.

We will action your request as soon as possible and in any event within 1 working day.

Transfers of personal information

We may permit selected third-party companies to use your personal information, for the purposes set out in section 3 ‘How we use your personal information’. These companies will not use your information to contact you. Selected third parties will be subject to obligations to process your personal information in compliance with the same safeguards that we deploy.
We work carefully with selected data processing companies such as:

Company NameCompany DetailsProcessing Activity
Bridge Leisure ManagementCompany Registration Number: 06701137

Registered Office Address
Sand Le Mere Southfield Lane, Tunstall, Hull, North Humberside, HU12 0JF
Third Party processor
Pitched Applications Ltd (trading as Pitched)Company Registration Number: 10753229.

Registered Office Address: Woodlands Court, Truro Business Park, Threemilestone, Truro TR4 9NH
Provide/maintain our websites and booking portals
BarsbankRegistered Office Address:
9B Darwin Court, Hawkin Place, Blackpool, Lancashire, FY2 0JN
Manage our booking pages
The Rocket Science Group (Trading name: MailChimp)
Registered Office Address:
LLC 675 Ponce De Leon Ave, NE Suite 5000, Atlanta, GA 30308 USA
Provide our marketing automation platform and system
Infinium IT LimitedCompany Registration Number: 04521964.

Registered Office Address:
Unit 4, Bartle Court Business Village, Rosemary Lane, Preston, PR4 0HF
Responsible for our IT Infrastructure and maintaining/safeguarding our data security.
Potts Mullarkey (Parc Vu Park Management System)Trading Address:
Bretton Hall Farm, Chester Road, Bretton, Chester, CH4 0DF
Responsible for our Park Management System, and maintaining/safeguarding the personal data and information held upon.

We will work to provide you with information about relevant insurance services. If we propose to pass on your details, we will inform you beforehand and give you an opportunity to object easily through the medium in which we have requested consent. If you tell us that you do not wish to have this information passed on (and we are not legally required to do so), we will not pass on your personal information.

Your personal information may be accessed by staff or suppliers, in, transferred to, and/or stored at, a destination outside the European Economic Area (EEA) in which data protection laws may be of a lower standard than in the EEA. Regardless of location or whether the person is an employee or contractor we will impose the same data protection safeguards that we use inside the EEA.

Certain countries outside the EEA have been approved by the European Commission as providing essentially equivalent protections to EEA data protection laws and therefore no additional safeguards are required to export personal information to these jurisdictions. Please see the full list here:

In countries which have not had these approvals, we will either ask for your consent to the transfer, or transfer it subject to European Commission approved contractual terms that impose equivalent data protection obligations directly on the recipient unless we are permitted under applicable data protection law to make such transfers without such formalities.

Under the General Data Protection Regulations 2018, when personal information is being transferred outside the EEA, we as a data controller and processor, are under an obligation to ensure that such transfers are performed in a manner than ensures that your personal information is adequately protected. We may disclose and exchange information with law enforcement agencies and regulatory bodies should we be required to do so following legal request/obligations.

We may disclose and exchange information with law enforcement agencies and regulatory bodies should we be required to so following a legal request.

As part of the process of providing you with the product or service requested, we may undertake certain checks or exchange information through various fraud and credit-check databases.

How long we keep your information

The periods for which we keep your information depend on the purpose for which your information was collected and the use to which it is put. We will not keep your personal information for longer than necessary for our business purposes or for legal requirements. For example:

  • when you expressed an interest in our products or services; or
  • where we have collected your details for us to provide you with information about our services;

we will keep your information for 5 years unless you have requested that we stop holding or sending you information sooner. In the event that you have purchased a product from us, we will keep your personal information for so long as we are providing you with services, plus a further 2 years to deal with queries, complaints or legal claims you may have.

Legal grounds for precessing

The legal grounds we rely on to process your personal information, are that processing is necessary for:

  1. our legitimate business interests or those of a third party and these interests are not overridden by your interests or fundamental rights and freedoms in relation to the protection of your personal information. Our legitimate business interests include enabling us to provide you with products, services and information about our products and services (marketing). Third party legitimate business interests include the promotion of insurance services to you so that we have sufficient insurance coverage at our site(s);
  2. our performance of a contract made with you. This includes our providing you with products and services and our taking steps at your request towards, and in anticipation of, providing you with products and services;
  3. our compliance with legal or regulatory obligations.

Your rights in relation to your personal information

If you have any questions in relation to our use of your personal information, you should first contact us. Please see the ‘Contact us’ Section below on how to contact us. You have the right to request a copy of the information which we hold about you. This is called a Data Subject Access Request and you may require us to do the following:

  • Provide you with further details as to how we use your personal information
  • Provide you with a copy of personal information we have collected about you
  • Update any inaccuracies in the personal information we hold
  • Delete any personal information that we no longer have lawful grounds to use.
  • Object to our use of your personal information if our use of your personal information is causing you undue harm. In such cases we must cease using your personal information for that purpose.

We may charge an administration fee when a request is manifestly unfounded or repetitive. We may also charge a further administration fee when you request for us to provide further copies of the information already provided to you.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. We will acknowledge and respond to your request within one month of receiving your request. We will inform you of the third parties to whom your data has been disclosed.

Information will be provided as soon as possible and usually no later than one month after receipt of your request for information. Exceptionally this time limit can be extended by up to two additional months depending on the complexity or amount of information which you have requested we provide to you. You will be informed if an extension is required within one month of the receipt of the request.

Contact us

If you have any questions, or you would like to find out more about this privacy notice you can contact us through written documentation call or email. Please see as follows:
Data Controller

Rosneath Castle Caravan Park
Nr. Helensburgh
G84 0QS

Telephone: 01436 831208

The Scottish Information Commissioner is the independent public official responsible for promoting and enforcing Scotland’s freedom of information (FOI) law. Their contact details are below:

Scottish Information Commissioner,
Kinburn Castle,
Doubledykes Road,
St Andrews, Fife
KY16 9DS

Telephone: 01334 464610
Fax: 01334 464611

Third party links

Our site may contain links to third party websites. If you follow a link to any of these websites, please note that these websites have their own terms and privacy policies and that we do not accept any responsibility or liability for them.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this webpage. This privacy policy was last updated on January 2018.